If You Fail To Prepare, You Prepare to Fail

Monday, May 16, 2011


That quote above is a famous one that my late 8th grade English teacher would always say. I used this quote as my motto in college and even had it printed below my computer screen. I also tend to use it a lot at work when planning for a party - if you fail to think of the smallest details, you may fail during the event execution!

Biz Bash is celebrating some of the best event planners this month. In one of the features, they ask planners to share their best advice. Here are some of my favorite tips:

• Imagine yourself as the guest. From receiving the invite to walking in the door, think through every step of the process, as if you were the invitee at your own event."
Jayne Sandman, 31, director, BrandLinkDC, Washington

• “No matter how many times you checked your to-do list, check it again. Then make your motto, ‘No problem, we’ll have that handled ASAP.’ And whatever the request is, follow up and handle it quickly, and smile.”
Cara Kleinhaut, owner, Caravents Inc. Event Production & Design, Los Angeles and New York

• “Creativity makes the difference and doesn’t always cost much.”
Paul Scott, general manager, Walt Disney World Swan and Dolphin Hotel, Lake Buena Vista, Florida

• “Always plan on rain.”
Bryan Rafanelli, founder, president, C.E.O., Rafanelli Events, Boston

• “Create a 'power triad' tailored to your objectives. If you don’t have one, start with this: ‘Think like a strategist, create like a filmmaker, measure like a C.F.O.’”
David Michael Rich, senior vice president, strategy and planning/worldwide, George P. Johnson Experience Marketing, Boston